For companies looking to make significant decisions such as M&A transactions or capital raising, it’s essential that all the relevant information is available. This can involve scouring through many thousands of highly confidential documents that could be vulnerable to hackers, data breaches and other security threats. However, there’s an answer that combines the ease of access with secure documents and collaboration tools. It’s called a virtual data room (VDR).
A VDR is business software that facilitates the simple, transparent and safe sharing of information during due diligence processes. It is specifically designed to serve the M&A and private equity industries but is also used by anyone looking to conduct an important deal or project. It’s typically a secure cloud repository that houses critical documentation including financial statements, legal agreements, and IP protection documents.
The most efficient VDRs have clear structure of folders that allow you to easily navigate and find what you’re searching for. They also have customizable security features which allow you to limit access by creating timeouts and auto-expiration. You can also limit printing, viewing and downloading https://www.dataroommart.com/ documents and generate reports about document activity.
VDRs are often hosted in data centers of the highest quality that include physical security measures such as offsite data backups as well as fire suppression and biometric access control. They also have global access, making it easier for investors and potential acquirers to look over important documents without having to travel to your company’s headquarters or other locations.