Virtual Board Meetings enable boards to conduct important business even in difficult times. These meetings do not come without problems, but having a proper call etiquette will help streamline the process.
Providing pre-meeting materials and a carefully planned agenda allows attendees to read the agenda and formulate questions or remarks prior to the meeting, assisting to ensure that all relevant topics are covered within the allotted time frame. Additionally, by implementing collaboration tools such as virtual whiteboards and document sharing, remote attendees can be more engaged during the meeting.
Another method of ensuring that remote attendees are more involved is to have them participate regularly through the « raise hand » feature or by sending messages in the chat. This can also prevent people from waiting until the end of the meeting to express their opinions, which can create confusion and decrease the overall efficiency of the meeting.
Lastly, by making sure the virtual meeting platform is compatible with the devices that your board members use, you can ensure that everyone has a seamless experience. This will lower the risk of technical issues, like video or audio clipping, and ensure that the discussion stays on the agenda. By limiting screen sharing to the essential items, you can reduce distractions, and allow participants to concentrate on the discussion. These suggestions will allow you to conduct virtual board meetings with strong governance and collaboration, despite the difficulties that could arise.
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