Virtual Meeting is an online collaboration tool that lets users to participate in video conferences with other participants in different locations. If they’re discussing a new project or brainstorming, the meeting assists them in staying focused and productive. In addition to the ability to allow participants to communicate with one another, Virtual Meeting includes features that increase productivity, such as recording meetings, creating transcripts, and providing accessibility to those who need assistance due to physical limitations.
Set the goals of your Virtual Meetings to avoid unproductive distractions and ensure that attendees remain focused. This will ensure that you only cover the most important issues and allow your team to reach a conclusion at the end of the meeting.
Encourage your team to note notes in writing during the virtual meeting. Research suggests that taking notes by hand can help people retain information and better comprehend the information they’re learning. Also, encourage your participants to utilize chat features in your virtual meeting or digital whiteboard tools to contribute. This way even those who aren’t sure to speak up can have their voices heard.
Begin on time. Meetings that begin late tend to last over the time they have been scheduled, which can frustrate attendees. Start your virtual meetings at the right time.
Facilitate a virtual meeting by randomly calling attendees during the conference to see if they are paying attention. This will not only increase engagement, but also makes your meetings more efficient by ensuring that every participant has the opportunity to speak and pay attention.