Many organizations are now asking whether their information is safe following the recent data breaches. With the proper virtual data room security features, it is possible to secure confidential documents from unauthorized access.
Traditionally, businesses would share confidential documents with selected parties in physical rooms. Today, due diligence is conducted online in virtual rooms based on secure cloud platforms. Virtual rooms are a crucial element in the successful completion of complex strategic transactions.
It is crucial data security in businesses crucial to have the right tools in place to securely and effectively share sensitive documents, regardless of whether your business is going through M&A, bankruptcy or restructuring or a capital raise. The best virtual data rooms service providers offer a solid data protection by utilizing robust collaboration tools and remote access retrieval. These include Chinese wall, automatic indexing and watermarking. Moreover, top virtual data rooms ensure compliance with international policies such as GDPR, CCPA, and SOX with tools for auditing and protocol reporting.
Secure document viewing features like fence views, view-only modes, and access restrictions are crucial to ensure that confidential information is kept out of the wrong hands. In addition, you should make sure that your data room’s encryption technology protects your data while in transit and when it is in rest.
A good secure online data room will also allow you to download PDF files for offline viewing. This is a common feature because many users want to print copies of their documents so they can read them without being connected to the Internet. However, if you allow this feature to be enabled in your VDR then any protection that was applied to the original document is instantly removed, leading to an unprotected PDF.